Mobile Notary Services Agreement — Feliciano Consulting Services, LLC
The Notary agrees to provide mobile notarization services as requested by the Client, which may include notarizing signatures, administering oaths, and certifying copies of documents ("Services"). The Notary will travel to a location designated by the Client within the service area described in Section 4.
A "notarial act" is any official act performed by a California Notary Public. Each signature line requiring a notarial certificate counts as one notarial act. Common notarial acts in California include:
The Client is responsible for knowing which notarial act their document requires. The Notary does not determine, advise on, or select the appropriate notarial act for any document. If you are unsure which act your document requires, please consult the document's issuing authority, preparer, or a licensed California attorney prior to your appointment.
The Notary charges a flat $15.00 per notarial act, the maximum permitted under California Government Code § 8211. This rate applies to all notarial acts regardless of the number performed in a single appointment.
The travel fee is determined by the total number of notarial acts performed in a single appointment, as follows:
For appointments beyond 15 driving miles of Fremont City Hall (3300 Capitol Ave, Fremont, CA 94538), additional mileage beyond 15 miles (one way) will be charged at the then-current IRS standard mileage rate (currently $0.725 per mile), which is subject to change annually.
The following schedule governs appointment availability and any applicable additional time-of-day fees. For appointments with 5 or more notarial acts, time-of-day fees are waived except for Late-Night (9:00 PM–12:00 AM) and Emergency (less than 2 hours' notice) appointments, which remain at +$25.00 regardless of session size. Where a single appointment falls into more than one category, the higher fee always prevails — fees are never stacked or combined.
| Day | Time | Additional Fee |
|---|---|---|
| Monday – Friday | 9:00 AM – 6:00 PM | Generally not available |
| Monday – Friday | 6:00 PM – 9:00 PM | +$10.00 |
| Saturday – Sunday | 9:00 AM – 6:00 PM | No additional fee |
| Saturday – Sunday | 6:00 PM – 9:00 PM | +$10.00 |
| Federal Holidays | 9:00 AM – 6:00 PM | +$10.00 |
| Federal Holidays | 6:00 PM – 9:00 PM | +$20.00 |
| Any Day | 9:00 PM – 12:00 AM | +$25.00 |
| Any Day | Less than 2 hours' notice | +$25.00 |
| Any Day | 12:00 AM – 9:00 AM | Not available |
Payment in full is due at the time services are rendered. Accepted forms of payment: Cash, Venmo, Zelle, or Apple Cash.
A fee of $35.00 will be charged for any failed or reversed digital payments.
3.1 Client Cancellation: The Client may cancel or reschedule an appointment with at least 24 hours' notice at no charge. Cancellations made with less than 24 hours' notice will be subject to a cancellation fee equal to the applicable travel fee.
3.2 Notary Cancellation: The Notary will provide as much advance notice as possible in the event of a necessary cancellation and will make reasonable efforts to reschedule at a mutually convenient time.
3.3 Waiting Time: The Notary will wait up to 15 minutes past the scheduled appointment time for all signers to be present and ready. If the appointment cannot commence within 15 minutes of the scheduled time, the appointment will be treated as a no-show. The Notary is not obligated to wait beyond 15 minutes.
3.4 No-Show: If the Client is not present at the designated location at the agreed appointment time, the full travel fee will be charged and the appointment may be rescheduled at the Client's request.
The Notary provides mobile services within a 15-mile driving radius of Fremont City Hall (3300 Capitol Ave, Fremont, CA 94538). Travel requests beyond this radius are subject to availability and the additional mileage fee described in Section 2.3.
All signers must present satisfactory evidence of identity as required under California Civil Code § 1185. Acceptable forms of identification include, but are not limited to:
All identification must be current or have been issued within the past five years. Temporary licenses and temporary identification cards are not acceptable under any circumstances. If a signer cannot produce acceptable identification, the notarial act cannot be performed and the applicable travel fee will remain due.
The Notary is required by California law to maintain an official notarial journal of all notarial acts performed. The journal is the exclusive property of the Notary and is confidential. The Notary will record each notarial act in the journal as required under California Government Code § 8206. Clients may request a copy of a journal entry for a specific transaction; however, the Notary reserves the right to redact information pertaining to other parties or transactions as required by law.
This Agreement governs in-person mobile notarization services, which may be performed using either traditional paper-based methods or, where applicable, In-Person Electronic Notarization (IPEN) — a process in which the signer and Notary are physically present together and documents are signed and notarized electronically.
Remote Online Notarization (RON) — in which the signer and Notary interact via audio-visual technology without being physically present together — is not currently available in California. The Notary does not perform RON services. Clients seeking remote notarization should be aware that no California-commissioned notary is currently authorized to perform RON under California law.
Any parking fees, tolls, garage fees, gated community access fees, or similar costs incurred by the Notary in traveling to the Client's designated location will be passed through to the Client and added to the final invoice. Where such fees are anticipated to exceed $10.00, the Notary will obtain the Client's pre-approval before incurring them. If the Client declines to approve fees exceeding $10.00, the Notary reserves the right to cancel the appointment, in which case the applicable travel fee will still apply. Fees of $10.00 or less will be passed through without prior approval.
The Client agrees to indemnify, defend, and hold harmless the Notary from and against any and all claims, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) the content, accuracy, or legal sufficiency of any document presented for notarization; (b) any misrepresentation made by the Client or any signer; or (c) any breach of this Agreement by the Client. This indemnification shall not apply to claims arising directly from the Notary's own gross negligence or willful misconduct.
The Notary's role is ministerial in nature as defined under California law. The Notary does not provide legal advice, review documents for legal sufficiency, or verify the accuracy of document content. The Notary shall not be held liable for the content, validity, or enforceability of any document notarized. The Notary's total liability arising from any claim related to the Services shall not exceed the total fees paid by the Client for the specific appointment giving rise to the claim.
10.1 The Client is responsible for ensuring all signers are present, possess valid government-issued photo identification, are of sound mind, and are signing willingly and without duress.
10.2 The Client must ensure all documents are complete and ready for signing prior to the appointment. The Notary will not notarize incomplete documents.
10.3 The Client is responsible for providing a suitable signing environment with adequate lighting, table space, and privacy.
The Notary reserves the right to refuse or discontinue services at any time if, in the Notary's professional judgment:
In such cases, the applicable travel fee remains due and payable.
The Notary agrees to maintain the confidentiality of all documents and personal information encountered during the performance of Services, except as required by applicable law.
If any provision of this Agreement is found by a court of competent jurisdiction to be invalid, illegal, or unenforceable, that provision shall be modified to the minimum extent necessary to make it enforceable, or severed from the Agreement if modification is not possible. The remaining provisions of this Agreement shall continue in full force and effect.
This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law provisions. Any disputes arising under this Agreement shall be subject to the exclusive jurisdiction of the courts located in Alameda County, California.
This Agreement constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior discussions, representations, or agreements. This Agreement may only be amended in writing signed by both parties.